What is Email Security for a Business?

The average employee receives more than 100 emails per day and of those, nearly half are spam. Email is one of the main points of entry for hackers to access critical company data. Having a strong email security protocol in place helps protect your company from unauthorized access and fraudulent activity.

Email security is a term that describes the different policies, procedures, and technologies that protect a company from hackers trying to access personal information, bank accounts, intellectual property, and other sensitive information. Email security includes a wide range of strategies and tactics beginning with education and training for staff on how to identify fraudulent emails and integrating solutions like email spamming filters and data encryption.

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email securityWhy Emails are a Source of Vulnerability

Emails are designed and intended to allow people to communicate with each other quickly and easily. Within seconds, you can share information with someone on the other side of the globe, or just down the hallway. Emails, however, are not secure by default, allowing attackers to exploit them to steal sensitive information.

Emails are also vulnerable because they rely on human interaction. When an employee receives an email that appears to be from a colleague or supervisor, they are inclined to open the email since it is from a person they “trust.” Social engineering tactics that trick users are common and open networks up to attacks.

Hackers and cybercriminals are becoming savvier and more creative in their attempts to steal information through email. Email scams are on the rise with a staggering increase of more than 600% in 2020. Does your company have a cybersecurity plan in place?

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Email Security Best Practices

Protecting your company from email threats includes both education for employees as well as integrating technologies that can scan and protect your network from malicious activity. Best practices include:

Educate Your Team on Phishing Scams

Employees are your first defense against email phishing scams. It’s important to train employees on how to spot a phishing email. Phishing attacks share similar characteristics such as questionable subject lines, poor spelling and grammar, a sense of urgency to complete a task, or asking the email recipient to click on a link or visit a fake website.

While phishing is more likely to occur through email, it’s important to note that phishing has also emerged in the last several years through text messages. If your company issues cell phones to employees, make sure they are aware of phishing scams over text messages.

Regular training and education can deter employees from clicking on links in a phishing message. Encourage all employees to report phishing emails immediately. Run regular phishing exercises, too, to determine how an employee may respond or react to a phishing message. Anti-phishing education is important for your team.

Adopt a Secure Email Gateway

Emailing filtering through a quality Secure Email Gateway can stop 99% of spam emails from ever reaching an email Inbox. Secure Email Gateway programs filter out malicious and harmful emails and move them to a spam folder for review and diagnosis. The filter will remove harmful attachments and protect your own accounts from being hijacked to send spam emails, too.

Utilize Anti-Malware and Anti-Spamming Software

Anti-malware and anti-spamming software for your email communication should be a part of your overall email and network security strategy. Even with the proper education and secure email gateway in place, a spam email may end up in a user’s inbox. An employee may unknowingly open a trojan horse that contains malware or a virus. Antivirus software can quickly identify and remove harmful programs from your network and prevent network-wide damages.

Invest in a Secure Email Provider

As a business owner, it may be tempting to save money on emails and use free accounts like Gmail, Yahoo or Aol for your business communication. While these free platforms are easy to use and are popular for personal use, they do not provide the same level of security as a secure email service. In fact, Gmail accounts are scanned for keywords to be used by advertisers and are not private. The best secure email platforms use threat protection, data encryption and archiving tools to keep your emails safe.

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Why Work with Everound on Email Security

Everound works with businesses in the Harrisburg and Central Pennsylvania region on planning and implementing a strong email security program. Our team of cybersecurity experts can help you identify areas of email vulnerability and help you address email problems proactively. With more than 30 years of combined experience in network and email security, our team is ready to help you realize IT operational efficiency and cybersecurity.

Everound can help you with initial email security set up or ongoing email security through our Managed IT Services packages. Let us help you deter email fraud, stop email phishing, avoid email scams, and cure email viruses. Reach out today to learn more.